The University of
Edinburgh
Learning Spaces Technology
Terms & Conditions
Introduction:
All University staff and students may borrow audio visual
equipment and accessories on a loan basis subject to the terms and conditions
set out below.
Audio Visual equipment is expensive and in demand by many staff
and students. In order to effectively and efficiently manage the loan of
equipment and to ensure that all users have an equal opportunity to access the
equipment they need, the University requires that users must agree to comply
with these terms and conditions if they want to borrow such equipment.
Terms and
Conditions of Loan:
- Definitions
LST: Acronym for
Learning Spaces Technology at the University of Edinburgh
Equipment means
all audio visual, IT or other technical equipment borrowed by you from Learning
Spaces Technology
Improper use means
using the equipment otherwise than in accordance with the manufacturers and/or LST’s
instructions, using the equipment for a purpose other than intended and failing
to protect it from loss or damage.
Loan Period means
the period for which we agree to lend you the equipment.
University: in
using this term we are referring to the University of Edinburgh only.
Ban: means
putting a stop on your borrowing privileges from Learning Spaces Technology.
EASE: this is the
University’s reduced-sign-on service, providing access to various restricted
applications and resources. See https://www.ed.ac.uk/information-services/computing/computing-infrastructure/authentication-authorisation/ease
- Equipment
ownership and loan
- All booking requests made by Staff and Students
are subject to approval by the Service Desk. Whilst we will endeavour to meet equipment
requests, we reserve the right to reject any such requests on the basis of it
being too short notice, lack of resources or time of year.
- Please note that all bookings must be made a
minimum of 2 working days in advance of your chosen collection date. This is
non-negotiable.
- All equipment remains the property of the
University and as such reserves the right to ban you from borrowing equipment
in the future, should equipment in your care be damaged or not returned within the
agreed loan period.
- The University reserves the right to request the
borrower replaces the item(s) like for like, should it be severely damaged,
lost or not returned.
- Equipment cannot be used in connection with any
illegal or criminal activities. This is subject to an automatic ban and
referral to the appropriate authorities.
- Booking requests with a high number of loan
items and/or a high value item will be subject to Service Desk approval, and we
may ask you to provide details as to what the equipment is to be used for.
- Eligibility
To be eligible to borrow equipment you must be either
- A current student matriculated at the University
OR
- A member of staff currently employed by the
University that has a valid staff/employee number.
And you must have all the following
- Hold and produce on request a current valid
matriculation card and/or staff card
- Have an EASE account and login
- Not have failed to return any equipment for
which the loan period has expired
- Not be banned from borrowing equipment from LST
- Loan
Period and Penalties for Late Return
- LST equipment loans are for short term limited
use only and therefore we cannot authorise and confirm regular and continuous
bookings. If a piece of equipment is required in this capacity, then the user
will need to speak to their School to enquire about other options.
- Minimum loan period when making a booking is 24
hours, however you can return kit earlier, during our opening hours of
09:00-16:30 Mon-Fri if needed.
- Maximum loan period is 4 weeks but this is
dependent on the time of year and availability of the equipment requested. As a
rule, extensions are not permitted, however special exceptions may be possible
at the sole discretion of the LST Service Desk.
- The date that an item of kit is booked for, is
the date that it will be available. LST are not in a position to accept
requests from users to bring collection dates forward and any changes to
bookings must be done so in line with our user guidance available on our
website.
- A user cannot self-renew an item of equipment.
- Failure to return items on time may have a
negative impact on your borrowing privileges. LST reserves the right to place a
ban on your account should the equipment not of been returned within the agreed
loan period.
- If you fail to return the equipment by the due
date for return you will be unable to borrow any further equipment until such
time as the equipment is returned.
- Failure to return the equipment on time, and if
we are unable to contact you for an explanation, may result in the equipment
being reported as stolen to the Police.
- Your
Responsibility for the care of the Equipment
- Equipment must be collected and signed for from
the Main Library Helpdesk.
- Equipment must be collected by the user who
booked the equipment, and you must have valid University ID (matriculation or
staff card) to show to the Helpdesk.
- Non-collection of kit that has been booked for more
than 1 day – if you have not collected the kit after 24 hours from the
confirmed time/date of collection, your booking will be automatically cancelled,
the equipment restocked and no longer available for collection. NO ‘COLLECTION
REMINDER’ EMAILS WILL BE SENT TO THE USER.
- If you are unable to return the equipment in
person, then you can have another student or member of staff return the
equipment on your behalf but please note you are still solely responsible for
that equipment until it gets signed back in.
- You must endeavour to prevent loss or damage to
the equipment whilst it is in your care.
- In the event of loss due to theft, you must
report the missing items as soon as possible to the LST Service Desk by calling
0131 650 4097 or emailing learningspacestechnology@ed.ac.uk
- The University reserves the right to request the
borrower replaces the item(s) like for like, should it be severely damaged,
lost or not returned.
- You must return all loaned equipment to the Main
Library Helpdesk so that the equipment can be tested, inspected for any visible
damage, and signed back in. It will only be at that time that your loan will be
‘completed’.
- Travelling
with equipment
If you are intending to travel with the equipment, whether that be
domestic travel or international travel, we strongly advise you to take out
appropriate travel insurance to cover you for any damage, loss or theft. While
this is not a booking requirement or rule, you are responsible for the
equipment while the item(s) are in your care so we do recommend that you seek
appropriate means of insurance cover.
- Improper
User of equipment
- You must not allow or carry out any improper use
of the equipment.
- You agree to the replacement of any equipment
lost or damaged as a result of your negligence or improper use.
- You must not use or allow use of the equipment
in a way that puts you or anyone else in direct or indirect danger of their
safety. Health and Safety is taken seriously by the University and, as such,
any proven misuse of equipment in dangerous or unsafe conditions will result in
loan privileges being removed.
- Your
agreement to these terms and conditions
Clicking on the ‘I have read and accepted the terms’ on the
loan booking page constitutes acceptance of them, and agreement that you will
abide by these terms and conditions when loaning equipment.
smarthub terms and conditions of use
As a user of this system registered or otherwise you agree that if for any reason you are unable to use smarthub for the intended purpose then you will contact your store via telephone, email or in person to resolve the problem. SiSo Software Limited are not responsible or liable in any way for any errors, damages or any other loss caused by your usage of this system. For the avoidance of doubt this includes any loss howsoever suffered including negligence or fraud except where such negligence causes death or personal injury.